Travel Policy for Faculty
A. Travel to professional meetings is important for the continued development of faculty members. However, the expense of such travel makes it impossible to support all worthy trips. Therefore, we follow these guidelines for campus support:
B. Travel to Columbus, to other regional campuses, and to other locations within the OSU systems (ex., OARDC, Stone Lab) to participate in department meetings, to attend colloquia, or to use the libraries and other facilities is encouraged. Faculty members who live in Columbus are not eligible for reimbursement for trips to the Mansfield or Columbus campuses. Mansfield faculty members who are teaching a course on the Columbus campus are not eligible for reimbursement by OSU Mansfield for travel to and from class. All mileage reimbursement is calculated from the Mansfield campus to the destination. The normal limit is $500.00 per year. Approval from the Associate Dean is required in order to exceed that limit.
The campus maintains one vehicle that is available to faculty and staff on a limited basis according to the following guidelines.
Travel reimbursement should be submitted monthly. If you want to submit your travel form after each trip, you may do so, but no reimbursement will be made for trips that are more than 60 days old.
C. Procedures for Obtaining Travel Authorization
3. Submit preliminary estimate of cost and approval letter to the Business Office. This is required by the University Travel Office to assign a travel number. The Business Office will generate the appropriate "T" number for the trip. DO NOT UNDER ANY CIRCUMSTANCES EXPEND MONEY BEFORE OBTAINING A "T" NUMBER. THE UNIVERSITY CANNOT REIMBURSE SUCH EXPENDITURES.
4. Following the trip, submit receipts to the Business Office within 30 days of your return.
Approved by Faculty Assembly, October 12, 2007