Appendix
Constitution of Faculty Assembly

Updated and Correct as of March 29, 2012


CONSTITUTION OF THE OHIO STATE UNIVERSITY MANSFIELD CAMPUS
FACULTY ASSEMBLY


PREAMBLE:

The Faculty of The Ohio State University campus in Mansfield, acknowledging its responsibilities to its parent institution to communicate its views on matters concerning the educational program and the well being of the students, the faculty, and the institution in general, and further recognizing the necessity for developing and implementing policy directed to the achievement of its goals, hereby adopts the following document as its constitution.

ARTICLE I.

Membership and Meetings of the Faculty Assembly

Section 1. Membership

A. Regular Membership

1. A regular member of the Assembly shall be anyone who is a tenure-track faculty member whose primary assignment is on the Mansfield Campus.

2. Any question about a faculty member's status will be decided by the Executive Council of the Faculty Assembly.

B. Associate Membership

1. An associate membership of the Assembly includes lecturers, lab demonstrators, A & P student teacher supervisors, and anyone whose primary responsibility on the Mansfield Campus is teaching, but who does not qualify as a regular member.

2. Associate members may attend meetings of the Assembly and speak from the floor, but they may not make or second motions, vote on motions, elect officers, or serve as officers. Associate members may serve on committees.

Section 2. Meetings of the Assembly

A. Regular meetings of the Assembly shall be held at least once each autumn, winter, and spring quarters. The regular autumn meeting shall be held in December for the purpose of electing officers for the forthcoming year.

B. Special meetings of the Assembly may be called by the President, the Executive Council, or by written request of at least 10% of the regular members. Such requests shall be directed to the President, and the requested meeting shall take place within a week after the date of the request.

C. The Executive Council shall prepare an agenda for all meetings of the Assembly. Members wishing to place items on the agenda shall submit them to the President no later than four school days before the meeting. The agenda shall be sent by the President to the regular faculty via campus email at least three school days before that meeting.

D. The President of the Assembly, or in his/her absence the Vice President, shall serve as presiding officer at the meetings of the Assembly. In the absence of both from the chair, the President shall appoint a member of the Executive Council as temporary presiding officer at that meeting only. No executive duties shall be performed by this temporary officer, other than presiding.

E. Meetings shall be conducted in a firm, orderly manner with proper regard for democratic procedure.

F. A quorum shall consist of 40% of the regular members of the Assembly.

G. Absentee Ballots

1. Written absentee ballots will be permitted only for the election of the Assembly officers and representatives, as specified in Article III, Section 2, Paragraph A.

2. Submitting Absentee ballots

a. An absentee ballot must be placed inside an unsigned, sealed smaller envelope which is then placed inside a signed, sealed larger envelope and delivered to the vice-president prior to the meeting.

b. The absentee ballot may be retrieved by the submitting member anytime
before the voting starts.

c. A member's ballot must contain a rank-ordered list of the candidates for each office.

d. Absentee ballot forms must be circulated by the vice-president, as the chair of the Nominating Committee, one week before each election. The ballot must include a description of the procedure for voting absentee, which appears in Article I, Section

2, Paragraph G, 2a.-c. A paper ballot, along with one smaller and one larger envelope, shall be provided to anybody who requests to vote absentee.

3. Counting Absentee Ballots

a. The vice-president will record in the minutes of the meeting the names of the members voting by absentee ballot.

b. The vice-president will remove the ballots from their envelopes and discard the envelopes at the start of the voting.

c. The top candidate still under active consideration on an absentee ballot will be counted.

ARTICLE II.

Officers, Faculty Council Representatives, and Executive Council

Section 1. Officers

A. Officers of the Assembly shall be President, Vice President, and Secretary.

B. Each officer shall be a regular member of the Assembly.

C. Each officer shall be a member of the Executive Council.

D. Duties of Officers:

1. The President shall call and preside at meetings of the Assembly and of the Executive Council, represent the Assembly in meetings with the Dean/Director and inform him/her of the business and recommendations of the Assembly. He/she shall carry out such business as he/she is instructed by the Assembly to perform. He/she shall also serve as an elected representative to the regional campus governing body. He/she shall vote at Assembly meetings only in case of a tie.

2. The Vice President shall act in the absence of the President and carry out such duties as the President shall assign him/her. He/she shall act as chairperson of the Nominating Committee and shall serve on the Retention and Recruitment Committee.

3. The Secretary shall keep a record of the meetings and of all action and correspondence of the Assembly and of the Executive Council, and distribute the minutes of the meetings to all members of the campus community.

Section 2. Senate Representative

A. The representative to the University Senate shall be a regular member of the Assembly.

B. He/she shall be a member of the Executive Council and shall consult with the Executive Council prior to each meeting of the Senate.

C. He/she shall report to the Faculty Assembly all actions taken by the Senate.

D. He/she shall also serve as an elected representative to the regional campus governing body.

Section 3. Executive Council

A. The Executive Council shall consist of the President, Vice President, Past President, Secretary, Representative to the Senate, Chairpersons of the Curriculum
Committee and Diversity Committee, and two At-large Members.

B. It shall be responsible for promoting the welfare of the Assembly.

C. All regularly scheduled meetings are open to all members of the Assembly.

D. During Summer Quarter, the Executive Council shall conduct the business of the Assembly. In the absence of a quorum of the Executive Council, the President shall fill the temporary vacancies in order to allow the Council to function. Any actions taken by the Executive Council shall be promptly reported to the members of the Assembly. Such actions shall be subject to the review and final approval of the Assembly at the first Autumn Quarter meeting.

E. The Executive Council may propose the creation of, and nominate members to, faculty committees, subject to the approval of the Assembly.

F. The members of the Executive Council shall also meet as the Executive Committee, which shall be chaired by the Dean/Director pursuant to the University Rule 3335-3-29.1. The Executive Committee also includes the Associate Dean, two Auxiliary Faculty representatives, and two staff representatives (one A&P and one CCS). All are voting members except for the Deans. The President votes only in case of a tie.

Section 4. Term of Office

A. The term of office for the President, Vice President, Past President, and Secretary shall be one year. The two At-large Members and the two Auxiliary Faculty Representatives shall serve two-year terms, with the terms starting in alternate years. The two Staff representatives shall serve one-year terms. The chairpersons of the Diversity Committee and the Curriculum Committee shall serve a two-year term. In the event that a President is elected for a second term, the office of Past President shall be vacant for that year, and one additional At-large Member would be elected to serve a one-year term. The Senate Representative is elected for a three-year term.

B. The term of office begins immediately upon the end of the election meeting.
Section 5. Recall

A. Any member of the Executive Council may be relieved of his/her office on the presentation to the Assembly of a petition signed by two-thirds of the regular members.

B. All Assembly members shall be notified at least one week prior to the circulation of such a petition.

Section 6. Special Elections

A. If at any time a vacancy occurs on the Executive Council, a special election to fill the office shall take place at the next regular meeting.

B. For such an election, the Executive Council shall function as a nominating committee.

ARTICLE III.

Nominations and Elections

Section 1. Nominations

A. During the first week in November, the President shall announce the two regular Assembly members he/she has appointed to serve with the Vice President on the Nominating Committee. He/she shall also inform the Assembly of the positions to be elected at the December meeting.

B. Written nominations from the Assembly members are to be submitted to the Nominating Committee; the Committee shall set a deadline for nominations.

C. The Nominating Committee shall review the nominations submitted and make additional nominations where they deem it desirable. All individuals who accept the nomination shall be included on the ballot.

D. The Nominating Committee shall publicize the list of nominees at least one week before the December meeting.

E. Additional nominations may be offered from the floor prior to the election for each office.

Section 2. Elections

A. Election of Assembly officers, Senate Representative, Chairperson of the Curriculum Committee and Diversity Committee, and At-large Members shall be by secret ballot at the December meeting.

B. A majority vote shall be necessary to elect. If a second ballot is required for any of the Assembly Officers, Senate Representative, Chairperson of the Curriculum Committee and Diversity Committee, or At-large Members, it shall be restricted to the two candidates who have received the most votes on the first ballot.

C. The secretary must retain the ballots for one week after any written vote. During that time, any member of the Assembly may challenge an election result, and inspect the ballots. If inspection does not resolve the dispute, the Executive Council that was in office at the time of the voting will decide the outcome of the election.

D. Auxiliary Faculty and Staff Representatives to the Executive Committee will be elected by their peers.

ARTICLE IV.

Amendments

Section 1. Proposals

A. Any regular member may submit a proposed amendment by filing a written copy with the  President.

B. The Assembly must act upon the request no later than the third regular meeting following such filing.

Section 2. Publication

Every proposed amendment shall be distributed by the President to every regular member at least seven days before the next regular meeting.

Section 3. Discussion

Opportunity for debate at a regular or special meeting shall be provided for every proposed amendment.

Section 4. Ratification

Amendments shall be ratified by a two-third vote of the whole regular membership.

ARTICLE V.

Adoption

This constitution shall be adopted by the assent of two-thirds of those who are defined as eligible voting members under the current constitution of the OSU-Mansfield Assembly

ARTICLE VI.

Committees

A. Function
Committees shall exist for the purpose of providing a forum for discussion and for reaching decisions on matters of concern to the campus.

B. Establishment
The Dean/Director, with the advice and consent of the Executive Council subject to review by the Faculty Assembly, shall establish committees to fulfill explicit missions.

C. Membership and Officers
Committee members, with the exception of the chairpersons of the Curriculum Committee and Diversity Committee, will be appointed by the Dean/Director with the advice and consent of the Executive Council; the term of office for a member is one, two, or three years.

D. Responsibilities

1. Each committee shall have a well-defined mission that is documented in a written guide. Any changes in mission or scope of activities must be approved by the Dean/Director and the Executive Council subject to the review of the Faculty Assembly. The role of each committee must be reviewed by the Executive Council at least once every three years.

2. Each committee will be given the opportunity to report its activities to the faculty at each regular meeting of the Faculty Assembly.

Revised and Approved by Faculty Assembly, March 12, 2012


Appendix
Statement of Committee Charges

THE OHIO STATE UNIVERSITY
MANSFIELD CAMPUS
Approved by the Executive Council of the Faculty Assembly
December, 1999;
Revised December, 2002
Revised by Faculty Assembly February, 2006, December 6, 2010, March 12, 2012

TITLE:ARTS AND LECTURES COMMITTEE (OSUM/NCSC)
CHARGE: The committee will:

1. Encourage and promote further education in the arts, sciences, and humanities by presenting a variety of events appealing to both the general public and the campus community.
2. Share these cultural opportunities with our community.
3. Assist in the creation of a vibrant extracurricular life on campus; underscore the value of the arts, education, and culture in enriching human life; and enhance appreciation for cultural diversity.
4. The committee has two co-chairs: one from North Central State college and another from Ohio State.
5. The committee shall elect the OSU co-chair and identify an OSU member to serve as Diversity Advocate at the first meeting of the year.
6. The Ohio State committee co-chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all OSU faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
7. The OSU committee co-chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
8. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the OSU-M Faculty Assembly and to NCSC for consideration.

MEMBERSHIP (all are voting members):
OSU-M Faculty (3)
OSU-M Student (1)
NCSC Faculty or Staff (3)
NCSC Student (1)
Coordinator of Campus Life or Assistant


TITLE:BUDGET AND COMPENSATION
CHARGE: The committee will:

1. Review the general patterns of expenditure by making comparisons to previous years, other institutions in Ohio, and similar institutions across the nation.
2. Provide advice, at the request of the Dean, on specific budget items such as new staff positions, capital requests, and cost containment proposals.
3. Set targets and monitor progress toward meeting goals for faculty compensation in consultation with the Dean.
4. Review workload patterns of Mansfield campus faculty and percentages of courses taught by regular and special contract faculty, and make recommendations to ensure that these are in line with those of other OSU regional campuses and the Mansfield campus Strategic Plan.
5. Undertake special budgetary tasks and studies and compile salary statistics of identified comparison groups as it deems appropriate or as requested by the Executive Council or the Dean.
6. The committee shall elect a chair and identify a member to serve as Diversity Advocate at the first meeting of the year.
7. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
8. The committee chair will provide the Dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
9. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.
MEMBERSHIP (all are voting members):
Faculty (3-4, including the immediate past President of the Faculty Assembly or an at-large member of the Executive Committee, as determined by the Executive Council)


TITLE:CURRICULUM COMMITTEE
CHARGE: The committee will:

1. Consult with the administration on curricular matters. Its scope includes:

a. Current and long-range curricular and program needs and options for the campus;
b. Faculty staffing requirements;
c. Use of instructional technology;
d. Funding opportunities for curricular and program development.
2. Monitor class size to assure that it remains as small as possible.
3. Encourage distance learning and assess such efforts to assure that they enrich and complement existing programs rather than define them.
4. Plan for the long-term instructional and research computing needs, as well as audio-visual equipment needs; make recommendations regarding the distribution of available funding for educational technology.
5. Investigate possibilities for the expansion of third- and fourth-year offerings, as well as the creation of additional baccalaureate and graduate programs.
6. Encourage a commitment to cultural diversity in the campus’s range of course offerings and faculty.
7. Make its recommendations to the Executive Committee regarding curriculum and staffing requirements for the next academic year by late winter, if possible. Should the Dean/Director disagree with the recommendations of the Curriculum Committee, he or she will meet with the Curriculum Committee and attempt to reconcile the differences. If differences persist, the Dean/Director shall address the issue at a meeting of the Faculty Assembly before final budgetary action is taken.
8. The committee shall identify a member to serve as Diversity Advocate at the first meeting of the year.
9. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
10. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
11. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.
MEMBERSHIP (all are voting members except Associate Dean):
Chair (elected by Faculty Assembly; member of the Executive Committee; two year term)
Faculty (6; efforts should be made to include representatives from each of the following academic areas: social science, the arts, humanities, education, math and physical science, biological sciences)
Academic Advisor
Director of the Bromfield Information Commons
Students (2)
Associate Dean (ex officio)


TITLE:DIVERSITY COMMITTEE
CHARGE: The committee will:

1. Promote a campus climate in which differences among ethnic and racial backgrounds, genders, physical abilities, sexual orientations, ages, learning styles, and religious and political beliefs are recognized and valued for the richness they bring to the educational experience.
2. Assist the Coordinator of Multicultural Affairs in coordinating diversity efforts across the campus, particularly for the initiatives assigned to the various committees of the Faculty Assembly.
3. Work with the appropriate committees of the Faculty Assembly to develop a support system to assist in the recruitment and retention of diverse faculty, staff and students.
4. Work collaboratively to educate student organizations, as well as faculty and staff units, on the value of diversity.
5. Promote fellowship among diverse groups of students, faculty, staff and community members.
6. Work closely with Coordinator of Multicultural Affairs to develop programs and activities that celebrate diversity in co-curricular programs, interdisciplinary activities and the arts.
7. Organize yearly Distinguished Diversity Lecture and associated activities.
8. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
9. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
10. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.
MEMBERSHIP (all are voting members):
Chair (elected by Faculty Assembly; member of Executive Committee; 2 year term)
Faculty (4-5)
Staff (1, appointed by Dean with advice of Executive Committee)
Student (1-3)
Campus Disabilities Specialist
Human Resources Office Representative
Coordinator of Multicultural Affairs


TITLE:HONORS & ACADEMIC ENRICHMENT COMMITTEE
CHARGE: The committee will:

1. Advise the Associate Dean on criteria for deciding student dismissals, probations and reinstatements.
2. Strive to maintain high academic standards at OSU-Mansfield.
3. Advise the Honors Director regarding:

a. Developing criteria for selecting honors students.
b. Publicizing the honors program and encouraging eligible students to participate.
c. Developing, in collaboration with the Director, co-curricular activities for honors students, including programs emphasizing diversity.
d. Planning and overseeing the annual Honors Convocation.
e. Nominating students for University awards, recognition events, and honoraries.
f. Publicizing scholarships, awards, and research opportunities for honors students.
g. Reviewing and recommending students who will receive scholarship assistance and financial aid, including travel grants from Mansfield campus funds and grants from the Mansfield Undergraduate Research Initiative. This committee is responsible for recommending specific students for endowed scholarships and for providing the names of recipients to the public relations officer.
4. The committee will work with the Assistant Dean to promote student research.
5. The committee shall be chaired by the Honors Director and shall identify a member to serve as Diversity Advocate at the first meeting of the year.
6. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
7. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
8. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.

MEMBERSHIP (all are voting members except Associate & Assistant Deans):

Faculty (5-6; at least three of the five Arts and Sciences colleges – Humanities, Social and Behavioral Sciences, Math and Physical Sciences, Arts, and Biological Sciences –should be represented)
Staff (2, Academic Advisor and Admissions Office Representatives)
Students (2)
Honors Director
Assistant Dean (ex officio)
Associate Dean (ex officio)


TITLE:LIBRARY COMMITTEE
CHARGE: The committee will:

1. Contribute to the short- and long-term development plans of the campus library and recommend policies for the library as a student research facility.
2. Ensure faculty involvement in the library acquisitions process.
3. Oversee regional campus access to electronic databases and other library resources.
4. Advise the administration on long-range planning for building renovations or new buildings to incorporate advances in information technology, as they pertain to delivery of library services.
5. Recommend policies to improve access to and use of library resources and technology for students.
6. The committee shall elect a chair and identify a member to serve as Diversity Advocate at the first meeting of the year.
7. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
8. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
9. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.

MEMBERSHIP (all are voting members except Associate Dean):
Faculty (3-5)
Director of the Bromfield Information Commons
Librarian (1)
Student (1)
Associate Dean (ex officio)


TITLE:PROFESSIONAL DEVELOPMENT COMMITTEE
CHARGE: The committee will:

1. Notify regular faculty in a timely manner of research and funding opportunities related to scholarly activities or pedagogical activities.
2. Review applications by faculty members and recommend to the dean action to be taken regarding Special Research Assignments (SRA), Faculty Professional Leave (FPL), small grants, and one-course reductions in teaching.
3. Provide a forum where OSU-Mansfield campus faculty or other recognized authorities may present to the campus community the results of their research and creative activities.
4. Promote excellence in teaching by organizing pedagogical presentations, as well as providing a forum for issues relating to the improvement of teaching at OSU Mansfield, including incorporation of diversity issues where appropriate.
5. Review the appropriateness of specific research-related proposals for computer hardware and software and recommending appropriate action.
6. The committee shall elect a chair and identify a member to serve as Diversity Advocate at the first meeting of the year.
7. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
8. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
9. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.

MEMBERSHIP (all are voting members except Associate Dean):

Faculty (4-5)
Associate Dean (ex officio)


TITLE:STUDENT SUPPORT COMMITTEE
CHARGE: The committee will:

1. Advocate for student services that enhance the educational experience of the student. The committee will help ensure that the University maintains facilities, provides services and promotes programs that are responsive to student needs.
2. Determine, through consultation with students, faculty, and staff, services and facilities that are needed to meet the academic and non-academic needs of all students.
3. Work to resolve student issues brought to the committee by the administration, Executive Committee, staff, and students.
4. Provide feedback and input on the surveys of student life and student services and on retention survey/reports designed by the Chief Student Life and Retention Officer. After review of these surveys/reports, the committee will recommend appropriate action.
5. Coordinate faculty participation in student support activities (e.g. orientation and retention) planned and scheduled by the Chief Student Life and Retention Officer.
6. The committee shall elect a chair and identify a member to serve as Diversity Advocate at the first meeting of the year.
7. The committee chair will, in a timely fashion, distribute committee-approved minutes of all committee meetings to all faculty and staff, and will prepare an end-of-term report, also approved by committee members. The report will be sent to the Faculty Assembly at least one (1) week prior to its meeting.
8. The committee chair will provide the dean with an annual written report of the committee’s activities and a separate written report on each member’s contributions to the work of the committee.
9. The committee will review its charge annually. If members come to believe that a charge is no longer appropriate, they will bring their suggested changes to the Faculty Assembly for consideration.

MEMBERSHIP (all are voting members except the Assistant Dean):

Faculty (4-5)
Staff (1-2), including at least one Academic Advisor
Students (3-5, 1 non-traditional)
Coordinator of Campus Life
Chief Student Life and Retention Officer
Assistant Dean (ex officio)

 

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